Office 365 – Merging Shapes in PowerPoint

PowerPoint can be a valuable tool for producing professional-looking designs. I frequently use PowerPoint to create handouts and flyers, and while it doesn’t quite compare with the sophisticated toolsets included with a program like Photoshop or InDesign, there are some tricks you can use to bring your PowerPoint designs to the next level. One of the most useful tools I’ve come across while using PowerPoint is the Merge Shapes tool.

With this tool, you can create any shape you want by merging multiple shapes together. This is preferable to layering shapes on top of each other and using the Group function, because you can edit the shape and apply formatting uniformly. For example, you can fill the entire shape with the same photo, you can give the shape an outline that matches up perfectly, or you can make the shape transparent without worrying about any overlapping sections. And really, it’s just plain old easier to deal with one shape than to keep track of several different layers and fragmented pieces.

I’m going to show you how to use the Union and Subtract functions of the Merge Shapes tool. Here’s a screenshot of a flyer I made recently using PowerPoint to advertise PEI’s Office 365 Services. You can see that I have two non-standard shapes—the one containing the featured image at the top and the orange shape containing text at the bottom.

Building Your Shape Using the Union Function

To merge shapes together and create your intended shape, add as many shapes as you need to create your desired shape. I’ve found it’s easiest to work with shapes that have the same formatting, but it’s not a requirement. If you’re using shapes with differing formats, the style of the shape you select first in the next step will be applied to the entire shape once it’s merged.

Select all of the shapes you’ve used and choose the Merge Shapes drop down from the left side of the Drawing Tools Format pane in the ribbon.

There are a lot of different things you can do with the Merge Shapes tool, but we’re just going to use the first option, which is Union. This will take the two—or more—shapes you’ve created and turn them into a single shape. Now you can fill the shape, outline the shape, or stretch the shape any way you want, and it will act as a single entity.

Filling Your Merged Shape with a Picture

In this case, I’ve filled the shape with a picture. You can do this by right clicking, choosing Format Shape, expanding the Fill menu, Choosing Picture or texture fill, and then using the options to find your chosen photo.

If your photo appears distorted, just select your shape, navigate to the Picture Tools Format pane of the ribbon, and select Crop. This will show you the hidden edges or your photo so you can stretch them to your liking.

If your picture is upside down, go back to the Format Shape options, and uncheck the box next to Rotate with Shape.

Merging Shapes that Aren’t Touching

You’ll notice in my flyer, that this photo actually extends to fill the two triangles next to it.

This is because I’ve merged those two triangles with the shape I’ve just made—that’s right, the shapes don’t even have to be touching to be merged. In this case, I’ve added the two triangles next to my shape how I want them and selected them all at once. If you select the shape you’ve already filled with your image first, you won’t have to re-fill the shape. Then, choose Merge Shapes from the left side of the Drawing Tools Format pane again and choose Union. You can see the photo now fills these triangles. I’ve then used copies of these triangles and made them both orange and transparent to produce my final effect. I can’t merge these shapes with my photo-filled shape though because then they won’t be able to keep their distinct formatting.

Using the Subtraction Function of the Merge Shapes Tool

One triangle is hanging off the edge of my page, and I don’t like the way that looks. We can actually use the merge shapes tool to fix this problem as well. Use any shape to cover the part of the shape you’d like to disappear. Then select both shapes. Make sure you select the shape you’d like to keep first, and then select the Merge Shapes option again. This time, select the Subtract option, and that unwanted piece of triangle disappears. I needed to do this twice—once to my photo and again to my orange triangle.

This is just a small sample of the possibilities available with the Merge Shapes Tool in PowerPoint. Of course, you could just add the photo to the slide, and use big white rectangles to cover the pieces you don’t want to see—essentially making this shape without having to really make it. But, I will always be a fan of this method, because one shape is much easier to manage than the five or ten it might take to reproduce this look without the Merge Shapes tool.